PRIVACY NOTICE (oldrugbeianlodge.com)

Last updated: 9 March 2026

This Privacy Notice explains how Old Rugbeian Lodge No. 3551 (“we”, “us”, “our”) collects and uses personal data when you visit oldrugbeianlodge.com or contact us.

1) Who we are

We are Old Rugbeian Lodge No. 3551 (a Masonic lodge under the United Grand Lodge of England).

For the purposes of data protection law, we are the “data controller” for personal data collected via this website.

Contact (data protection / privacy):

Please contact the Lodge Secretary:

Email: []

2) What personal data we collect

We may collect:

• Contact details: name, email address, telephone number (if provided)

• Enquiry details: the message you send us and any information you choose to include

• Basic technical data: limited information needed to operate and secure the website (for example, IP address and device/browser information in server logs)

We do not intend to collect “special category” personal data (such as health, religious beliefs, political opinions, etc.). Please do not include sensitive personal information in your message.

3) How we use your personal data

We use personal data to:

• Respond to your enquiries and communicate with you

• Consider membership or visiting enquiries (where relevant)

• Maintain the security and performance of our website (for example, preventing abuse)

4) Our lawful basis for processing

We process personal data where it is necessary for our legitimate interests, such as:

• replying to enquiries

• managing and administering lodge communications

• keeping the website secure

In some situations we may process data to take steps at your request prior to potential membership or to comply with a legal obligation (for example, record-keeping).

5) Who we share your personal data with

We aim to keep personal data within the Lodge and only share it where necessary, for example with:

• website hosting providers and IT service providers who help run the site

• email service providers (if you contact us by email)

• professional advisers (only where needed)

We do not sell your personal data and we do not share it for advertising purposes.

6) International transfers

Some of our service providers (for example hosting or email) may store or process data outside the UK. Where this happens, we take steps to ensure appropriate safeguards are in place.

7) How long we keep your personal data

We keep personal data only for as long as necessary:

• General enquiries: typically up to 12 months after our last correspondence

• Membership-related enquiries: for as long as needed to manage the enquiry and any subsequent administration, and then in line with our retention practices and legal obligations

We may keep a minimal record of contact for audit and continuity purposes.

8) Cookies and similar technologies

We may use strictly necessary cookies and similar technologies that are required for the website to function (for example, security features).

If we use non-essential cookies (such as analytics), we will provide clear information and ask for your consent before setting them. If you prefer a “no banner” approach, we recommend avoiding non-essential analytics and embeds that set cookies.

9) Links to other sites

Our website may link to third-party websites (for example, Freemasonry organisations). We are not responsible for the privacy practices of those websites. Please read their privacy notices.

10) Your rights

Depending on the circumstances, you have rights including:

• Access to your personal data

• Correction of inaccurate data

• Deletion of your data

• Restriction of processing

• Objection to processing (particularly where we rely on legitimate interests)

• Data portability (in some cases)

To exercise your rights, contact us using the details above. We may need to verify your identity.

11) Complaints

If you have concerns, please contact us first and we will try to resolve them.

You also have the right to complain to the UK Information Commissioner’s Office (ICO), the UK supervisory authority for data protection.

12) Changes to this notice

We may update this Privacy Notice from time to time. The “Last updated” date at the top shows when it was most recently revised.